Here’s a list of audio-visual and room setup requirements to make sure JP’s event runs smoothly.
- Microphone – a cordless lavaliere microphone lets JP move around the stage and the room so he can interact better with the audience. One can be provided if needed. Your AV equipment will need a standard mic port.
- Lectern – JP uses it to store materials, props and water. A non-transparent lectern is preferred so the audience can’t see what’s in it. Please position the lectern on the speaker’s right side facing the audience.
- Audio or Video Recording – recording of the event is not included as part of the speaking agreement. Recording fees can be discussed on an individual basis. If the session is recorded, you’ll want to record the audience and sync it with the speaker’s microphone to give you the best recording quality.
- Room Configuration – JP prefers to have a center aisle so he can move freely around the audience.
- Book Signing & Appointment Setting Table – please provide a 6 foot draped table with 2 chairs at the back of the room for book signing before and/or after the program. Attendees will also have the opportunity to schedule a follow-up appointment with JP’s team to review their current state of lead generation.
- Head Table – if you’ll have tables on stage for VIP’s, please move the tables to the back of the stage so JP can walk in front of them. Ideally, provide seating in the front row of the audience for your VIP’s so they’ll have a better view and experience.
- Handouts – a PDF copy of the handout will be sent prior to the event. Please have enough copies for each attendee and place them on the seats prior to the event, or hand them out as people enter the room.
- Mute the Mobiles – please instruct your audience to mute their mobile devices prior to giving JP’s introduction.
- Introduction – an introduction is provided here, or you can request a custom introduction specifically for your event.
Here are a few suggestions to help JP make your program exceptional.
- Have greeters seat people near the front first so late arrivals won’t distract everyone.
- Seat the audience as close to the stage as possible while leaving enough room for JP to walk around. Ideally, the first row should be no more than 6 feet from the front of the stage.
- Set the room up wide as opposed to deep so everyone has a better/closer view of the stage.